Data You Give Us Directly
Search Queries
A name or place entered in a search tool is sent directly to the outside provider operating that tool. The provider processes the query and supplies its result. We do not keep a local log of those search terms.
Messages and Contact Submissions
We retain an email or contact submission as needed to answer it. Messages remain within our organization unless disclosure is required by law.
Data We Gather Automatically
When a page loads, server logs may collect basic technical and usage details:
- Page-view times and session duration
- Device category and operating system
- The referring website, when supplied
- Browser name and version
- Pages opened during the visit
- The device's assigned IP address
Cookies and Analytics
Cookies are small device files that help measure which pages are used and where a visit ends. Analytics providers combine that traffic into reports. A browser can reject cookies, although some functions may then behave differently.
What We Do With This Data
- Diagnosing errors and performance problems
- Routing a submitted query to the selected search provider
- Maintaining site availability and page speed
- Measuring which content is useful or needs revision
- Displaying advertising that may reflect interests
No Criminal-Record Data on File
We do not keep, assemble, or sell a database of anyone's criminal record. The content identifies official Southampton County and Virginia custodians, including Sheriff's Records Management, the court clerks, Virginia State Police CARE, and the Virginia Sex Offender and Crimes Against Minors Registry. Visitor data is not turned into a third-party record or consumer report. This website is not a consumer reporting agency under the Fair Credit Reporting Act.
Third-Party Search Partners
Outside companies operate the search boxes. Their privacy terms, retention periods, and sharing rules govern information submitted to those tools. Review the provider's policy before entering a query because we do not control those practices.
Links to Other Websites
Links may lead to court portals, sheriff and state-agency pages, legal resources, or outside search services. Once you leave this website, the destination's privacy policy controls. Read it before providing personal information.
Advertising providers may use their own systems to measure activity across sites and select ads.
Who Might See Your Data
Personal data is not sold. Limited information may be available to:
- Analytics providers measuring traffic and performance
- Search providers processing a query you submit
- Advertising networks serving page ads
- A government or law-enforcement body acting under valid legal process
How We Protect Your Data
Reasonable security measures protect collected data, but no internet system can guarantee complete security or rule out every breach.
Users Under 18
The website is intended for adults, and we do not knowingly collect personal information from a person under eighteen. A verified report of such data will be handled through deletion.
Your Data Rights
Applicable Virginia consumer law, including the Virginia Consumer Data Protection Act, may provide rights based on the person, data, and legal scope involved. Subject to those limits, a visitor may:
- Request access to personal data held about you
- Ask that inaccurate information be corrected
- Seek deletion when the law provides that right
- Opt out of covered forms of processing
Updates to This Policy
Any revision will be posted here and identified by a new effective date. Review this policy periodically for changes.
Effective date: August 10, 2026